• Sales Coordinator

    Posted Date 1 month ago(1 month ago)
    Job ID
    # of Openings
    Job Locations
  • Overview

    Alta Logo - Print 3


    About the Company:

    Alta Equipment Company is one of the Great Lakes leading equipment dealers offering a diverse line of construction equipment and materials handling products. Alta brings 34 years of experience in service efficiency and fleet management to its customer base, providing rapid response and innovative solutions. We are a growing, progressive, multi-location distributor with 24 locations and over 800 employees based in Michigan, Northern Indiana and Illinois. Our core commitment is to provide outstanding service that exceeds our customers’ expectations. Alta’s Guiding Principles are that we Invest in the Best, we have a Passion for Excellence, we promote Mutual Respect, we are One Team, and we develop relationships that create Customers for Life.

    We offer an excellent benefit package that includes:
    • Blue Cross Blue Shield health with 3 PPO plans to choose from
    • Delta Dental
    • EyeMed voluntary vision
    • UNUM company paid life, short and long term disability insurances
    • Voluntary life and long term disability buy up
    • Legal and identity theft insurance
    • Flexible Spending (FSA) and Health Savings (HSA) Accounts
    • Paid holidays
    • Personal and vacation time
    • 401(k) with company match


    Alta Equipment Company is seeking a full-time sales coordinator at our new Ottawa, IL location. The primary responsibilities of the position consist of, but are not limited to:

    • Processing the sale from start to finish
    • Building a complete customer file with signed/approved documentation to support the sale
    • Arrange and confirm the sale is properly specified per the sales agreement
    • Coordinate trucking with hauler and yard personnel for all sales
    • Process internal work orders
    • Process all vendor invoices for each sale
    • Accrue for all anticipated expenses
    • Coordinate with the rental department confirming rental contract has been closed
    • Coordinate with the used equipment department regarding all trades (trade allowances – hauling - receipt)
    • Maintain all electronic and hard copy files for sales and inventory
    • Support and cover sales administrative team members
    • Continued communication with sales personal to ensure that sales are processed timely
    • Communication with the credit and sales support to confirm customer data for all rental conversion sales
    • Work with the accounting department on any questions regarding documentation and processing of each sale
    • Direct communication with sales personnel, customers and department personnel
    • Inventory control – work with the sales and inventory coordinator to insure inventory is accurate
    • Assist with all inventory audits
    • Apply for and reconcile Volvo special pricing credts (SPC's)
    • Learn and keep current with all equipment specifications
    • Incorporate Alta's Guiding Principles into daily activities
    • Performs other duties as assigned
    • Consistent, regular, and reliable attendance including being ready for work at the designated start time


    Desired Skills and Qualifications:
    • A minimum of 2 years of previous dealership sales administrative experience is desired
    • Excellent verbal and written communication skills and professionalism required
    • Outstanding time management skills and the ability to work under pressure with deadlines
    • Knowledge of sales processing
    • General equipment knowledge with the ability to become advanced with specifications and on the job training. Previous knowledge in the field is beneficial.
    • Computer programs - Microsoft Word, Excel, Outlook, ERP Systems
    • Language Skills - High: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
    • Mathematical Skills - Intermediate: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
    • Reasoning Ability - High: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
    Physical Demands/Work Environment:
    • Physical/Sensory Functions: Regularly will use hands, talk/hear, sit; Frequently will walk, stand; Occasionally will reach with hands and arms,, stoop, kneel, crouch or crawl, climb or balance.
    • Lift and/or Move Functions: Regularly will lift up to 10 pounds, Occasionally will lift up to 25 pounds.
    • Work Environment: Occasionally will work near moving mechanical parts, be exposed to outdoor weather conditions.
    Other Opportunities at Alta:
    Please visit our careers page at www.altaequipment.jobs to view other openings that may be of interest to you!
    • Job seekers only
    • Recruiting/staffing firms - please do not contact the company about this posting


    We are an equal opportunity employer. Employment selection and related decisions are made without regard to gender, race, age, disability, religion, national origin, color, gender identity, sexual orientation, veteran status or any other protected class.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Connect with us to stay up to date on job listings.